Planning a trip with friends sounds like a dream—until the group chat explodes with indecisiveness, mismatched budgets, and last-minute cancellations. Sound familiar? I’ve been there. After organizing (and surviving) multiple group trips, I’ve learned a few tricks to keep everyone happy, organized, and drama-free. Here’s how you can do it too!
1. Pick the Right Destination (Together!)
One person wants a beach escape, another wants a city adventure, and someone else just wants the best nightlife. The key? Find a destination that has something for everyone.
- Use WayAway to compare flight deals and get cashback on bookings (because saving money = more fun spending at your destination!).
- Create a short list of destinations and let everyone vote—this keeps things fair and avoids endless back-and-forth.
2. Set a Budget That Works for Everyone
Money is one of the biggest trip-ruiners if not discussed upfront. Be clear about:
- Flight & accommodation costs
- Daily spending expectations
- Splurge vs. save activities
Use Expedia to book flights and hotels together—it’s often cheaper, plus you can earn rewards for future trips!
3. Book Accommodations That Fit the Group
Hotels are great, but if you’re traveling with a big group, a vacation rental might be a better (and more affordable) option.
- Check out Vrbo for spacious rentals that give everyone their own space (and avoid morning bathroom fights!).
- Consider location—staying too far from attractions means extra transport costs.
4. Plan, But Don’t Over-Schedule
The biggest mistake? Overplanning. You don’t need an itinerary that accounts for every second. Instead:
- Plan one or two must-do activities per day, then leave room for spontaneity.
- Use WeGoTrip to find self-guided tours—so everyone can explore at their own pace.
- Set designated free time so people can do what they want without guilt.
5. Assign Roles to Avoid Chaos
Instead of one person doing everything, divide and conquer:
- The flight booker (finds the best deals on WayAway or Expedia)
- The accommodation planner (books via Vrbo)
- The activity coordinator (finds fun stuff on WeGoTrip)
- The restaurant researcher (nobody wants to argue over where to eat!)
6. Communication is Everything
Nothing ruins a trip like miscommunication.
- Make a shared Google Doc with all trip details.
- Start a group chat dedicated to planning (separate from random memes!).
- Be honest about expectations—some people love museums, others prefer beach naps. Make room for both!
7. Have a Plan for Expenses
Money disputes can get awkward fast. Use apps like Splitwise or Venmo to track shared costs and settle up fairly.
- Decide beforehand: Are meals split evenly or does everyone pay for their own?
- Settle up before you leave so nobody goes home feeling shortchanged.
8. Prepare for the Unexpected
No matter how well you plan, something will go wrong.
- Flights get delayed—have a backup activity.
- Someone will get sick—know where the nearest pharmacy is.
- A friend might need a break—respect personal space!
Final Thoughts: Make It Fun!
The best trips aren’t just about where you go, but who you’re with. Planning ahead keeps things stress-free so you can actually enjoy the trip together.
Happy Travels,
BG Explores xx